| BYLAWS
DENVER
COLORADO UNIT - WBCCI
Article
I
ORDER OF BUSINESS
Section I Parliamentary procedures for all
meetings of the Unit and Executive Board shall be governed by the
current edition of Robert’s Rules of Order, Newly Revised,
except when they are in conflict with the Constitution or Bylaws of
this Club.
Section 2 The
order of business shall be:
| 1. Pledge of Allegiance
2. Roll call of Executive Board and determination
of quorum
3. Reading of minutes of previous meeting
4. Treasurer’s report
5. Reading of correspondence
6. Reports of committee chairmen
7. Unfinished business
8. New Business
9. Announcements
10. Adjournment |
Article
II
COMMITTEES
Section
I All Standing Committees shall be appointed by the President and shall
consist of a Chairman and of as many members as deemed necessary by the
President. Chairmen of Standing Committees may report at each meeting
of the Executive Board. Standing Committees and General Duties are:
A. Budget Committee - In
cooperation with the incoming and outgoing Treasurer of the Unit,
prepare for the Executive Board a budget projecting the unit income and
expenditures for the calendar year next ensuing.
B. Constitution & Bylaws Committee -
Conduct a continuing review and study of the Unit and the International
Constitution and Bylaws and to make recommendations for any amendments
deemed desirable and in the best interest of the unit.
C. Ethics and Grievance Committee - Investigate and
assess all grievances or complaints made by members and others and to
make recommendations thereon to the Unit Executive Board.
D. Family/Youth Committee - Plan programs to
encourage participation of family/youth at unit functions and to be the
liaison between Unit and International Family/Youth Standing Committee.
E. Historical Committee - Record events including
written and pictorial material associated with unit activities and to
maintain an historical record of such.
F. Hospitality Committee - Receive and make welcome
guests and new members at club functions. Recommend ways to meet and
greet all club members and guests at rallies and/or seasonal functions.
G. Legislative Committee - Study, advise and
recommend legislation in the interest of the Club and its members; to
recommend opposition to all legislation which is discriminatory and
injurious to the interest of the Club and its members.
H. Membership Committee - Be the Unit/Club contact
for prospective members and explain the purpose and objectives of the
Wally Byam Caravan Club International. Extend invitations to
prospective members to attend a rally or meeting.
I. Publicity Committee - To collect newsworthy
items of interest to club members and to publish monthly a newsletter
containing past and future events of the Unit, Region and
International. To publish yearly a roster of the unit membership in the
form and with contents as directed by the Executive Board. Forward
material to Headquarters for publishing in the Blue Beret and Directory
with respect to the Unit planned activities.
J. Public Relations Committee - To maintain
communications with the International and Region Public Relations
Committees for maintaining a continuing program of public relations
between WBCCI and communities being exposed to rallies and caravans.
Section 2 Special Committees may be appointed by
the President as required. Their final report shall be in writing.
Section 3 The President may appoint a
Parliamentarian who shall serve as an advisor to the President and
members, interpret Constitution & Bylaws and the adopted
Parliamentary Authority (RONR) when requested; and attend meetings of
the Constitution & Bylaws committee in an advisory capacity.
Section 4 The Executive Board, during each term,
may appoint a Quartermaster, and a Religious Programs Advisor.
A. Quartermaster - Shall have
custody of the resale inventory of Unit and International Club items as
authorized by the Executive Board; and to sell such items to the
members and shall submit an accounting to the Treasurer at the end of
each term.
B. Religious Programs Advisor - Shall prepare for
the President, when requested, a religious program for
trailer/motorhome rallies that extend into a Sunday.
Section 5 The President shall be ex-officio member
of all committees except the Nominating Committee.
Article III
GUESTS
Section
1 A guest (or guests) sponsored and invited by a member in good
standing and sharing that member’s facilities may attend
activities of the Unit. Members sponsoring such a guest shall pay one
extra rally fee exclusive of the parking fee.
Section 2 A member in good standing in this Unit
may sponsor and invite a Prospective member to attend activities of the
Unit.
Section 3 The Unit, once each calendar year, may
host a rally or caravan or combination thereof with a recreational
vehicle club not chartered by the Wally Byam Caravan Club
International, Inc., and it may conduct, twice each calendar year, a
Buddy Rally or a Buddy Caravan or combination therefore to which each
member of the unit may invite not more than one non-member recreational
vehicle family.
Section 4 Members in good standing of other units
affiliated with WBCCI may attend activities of the Unit provided that
such members, and where required, shall have made prior reservation for
each attendance.
Article IV
NOMINATING
COMMITTEE
Section
I The Executive Board shall, not less than 90 days prior to the
Unit’s annual meeting appoint a three member Nominating
Committee who shall, after having obtained the prior consent and
acceptance of office of each proposed nominee, place in nomination one
candidate for each office and trustee to be filled by election, and
submit a written report to the Executive Board which shall include the
names of all candidates considered, and the President shall distribute
the names of the persons nominated and the names of those submitting a
request for consideration for an office to the membership not less than
fifteen days prior to said business meeting. Additional candidates, who
have previously consented, may be placed in nomination from the floor
of that meeting. No seconds are required for any nomination.
Article V
DUTIES
OF OFFICERS
Section
I The President shall preside at all meetings of the Unit and Executive
Board; enforce the Constitution & Bylaws; appoint all standing
committees, special committees; and have such powers and duties as
normally pertain to the principal executive officer as set forth in the
adopted parliamentary authority.
Section 2 The First Vice President shall attend all
meetings of the Unit and the Executive Board and shall assist the
President and preside in the absence of or at the request of the
President.
Section 3 The Second Vice President shall attend
all meetings of the Unit and the Executive Board and shall assist the
President and preside in the absence of the President and First Vice
President. He shall keep a record of all Unit equipment with the name
and address of the custodian—shall arrange for delivery of
equipment as needed to each meeting or rally, and before his retirement
submit an inventory to the new Treasurer. He shall deliver all records
and property held by him to his successor.
Section 4 The Recording Secretary shall record and
preserve the minutes of all official meetings of the Unit and the
Executive Board; copies of same shall be mailed to the members of the
Executive Board not more than fifteen days following each meeting; and
shall record the attendance of the officers and trustees at each
meeting.
Section 5 The Treasurer shall maintain the
financial records and a copy of the inventory of the Unit and shall
receive all moneys and promptly deposit them in the bank previously
chosen by the Executive Board; shall notify members of expiration of
dues and issue receipts for dues paid, may disburse funds from the
General Account for line items of the budget and to designated persons
upon verbal approval of the President or, in his absence, the First
Vice President; and shall submit a full written report of finances to
the Executive Board at each meeting and before his retirement shall
have the books and accounts audited by a committee of not less than
three members selected by the incoming President. He shall deliver all
books, moneys and property of the Unit held by him promptly to his
successor.
Section 6 The Corresponding Secretary shall issue
notices of all meetings of the Unit and the Executive Board as
prescribed in Article VI, Sections 1, 2 and 3 and Article VIII, Section
2, of the Constitution; conduct general correspondence; prepare an
agenda of pending business for use by the presiding officer at each
meeting; and keep a register of all members of the Unit.
Section 7 The duties of the Trustees shall be as
prescribed in Article V, Section 1, of the Constitution and to attend
all meetings of the Unit and the Executive Board; to accept special
assignments as directed by the President.
Article VI
DELEGATES
Section
1 The Executive Board shall appoint one delegate and one alternate from
among the officers and/or the regular members, who will attend the
annual Delegates meeting of the parent organization, the Wally Byam
Caravan Club International, Inc. Any vacancy occurring following such
selection shall be filled by appointment by the President. The delegate
shall respect the wishes of the Unit on matters to come before the
meeting and shall cast the entitled vote of the Unit in accordance with
Article XVI of the WBCCI Bylaws and such vote shall be determined as
specified in Section 2 of this Article.
Section 2 The determination of the vote to be cast
by the delegate on all proposed amendments to the Constitution of the
International Club and for the election of International Officers shall
be by a counted vote at any regular meeting or any special meeting
called in accordance with Article VI, of the Constitution. The delegate
shall be bound by the results indicated by the counted vote or the vote
of the received ballots if a mail ballot is used, with such vote
expressed as a percentage of the votes FOR and AGAINST and the results
applied to the total entitled vote of the unit.
Section 3 A mail ballot may be authorized by the
Executive Board in lieu of the counted vote taken at a regular or
special meeting and such ballot shall be mailed to all regular members
by first class mail at least sixty days prior to the annual meeting of
the delegates and shall be returned to the unit Recording Secretary on
or before the date of the next unit regular or special meeting called
for that purpose. The mail ballots shall be counted at such regular
meeting or special meeting and the results applied as indicated in
Section 2 of this article.
Article VII
DUES
Section 1 The annual Unit dues of Regular and
Affiliate members shall be set by the Executive Board.
Section 2 Renewal dues shall be paid after July I
for the subsequent year. If dues are not received at International
Headquarters by November 30, a member may not be listed in the Annual
Membership Directory. If dues are not paid and receipt issued by the
Treasurer on or before December 31, membership will be terminated.
Article VIII
CODE
OF ETHICS
Section 1 All members shall abide by the following
code of Ethics:
A. To be ever mindful of our
responsibility to the Wally Byam Caravan Club International, Inc., and
through conduct indicate to the public that membership in this
organization is an assurance of our courtesy on the road and goodwill
to all peoples and countries.
B. To say or print nothing which may reflect
unfavorably on others and to dedicate ourselves to the work of
cementing together the members of our unit and Club in bonds of
friendship, good fellowship and mutual understanding.
C. To conduct ourselves so as to inspire others
also engaged in recreational vehicle travel to a full appreciation of
the intent and meaning of this code.
D. To maintain our camps in an orderly manner and
leave them in the same way.
Article IX
LIABILITY
Section
1 Neither the Unit nor its officers are responsible for the loss of or
damage to property or for injury to or death of a person on the
premises of any club function. This freedom from responsibility for
loss or damage to property applies regardless of whether the property
has been received by any member or officer or left upon the premises.
Article X
AMENDMENTS
Section 1 These Bylaws may be amended at any
business meeting of the Executive Board by two-thirds vote, provided
the proposed amendment has been submitted to all members of the
Executive Board in writing ten (10) days prior to such meeting.
Section 2 Such amendments shall become effective
upon adoption.
These Bylaws (a Revision) adopted and effective
5/17/86 at KOA Campground, Boulder, Colorado.
Last Amended, November 13, 1999
Edited
& Last Printed November 1999
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